1. About the Guidelines

1. About the Guidelines

1.1 The annual conference is the focal point of IASA’s year. IASA is a volunteer organization and the guidelines provide a sense of continuity that is essential in an organization where the Board can change dramatically every three years.

1.2 These guidelines are not rules. They are guidelines that can be adapted to local circumstances to develop a conference that will have wide appeal to IASA’s members and to answer questions about and provide assistance in putting on a IASA conference. The IASA Board is always open to suggestions from the local organizers and from the membership at large.

1.3 The 2007 revision of the guidelines reflects the move of IASA conferences away from a conference structured around sections and committee to a themed conference with sessions on topics that have an appeal to all sections of the membership.

1.4 This document reflects the corporate knowledge about conferences that has developed in IASA in its almost 40 years of existence.

1.5 The guidelines proposed here are designed to assist with planning of IASA conferences. They are there to assist three specific groups:

  • IASA conference hosts, both the committed and the prospective;
  • IASA Executive Board (EB);
  • The general IASA membership and conference participants, be they speakers or delegates.

1.6 The guidelines are broken into nineteen sections and eight appendices:

  • IASA conference hosts, both the committed and the prospective;
  • Sections 1 - 4 provide a broad overview on IASA conferences and the guidelines;
  • Section 5 looks at the responsibilities of the local organizers;
  • Section 6 examines the conference structure;
  • Section 7 deals with the conference planning and organization;
  • Section 8 deals with communication.

Those thinking of hosting a IASA conference need to look at those sections and Appendices A, B C and D carefully.

  • Sections 9 – 19 and the other appendices give more detail on specific aspects of conference planning particularly for the IASA EB.

1.7 Allowance is made for IASA solo conferences and conferences shared with another international or regional association whose aims are similar to those of IASA. Possible Co-Host Associations lists a number of these associations.