10. Programme Content

10.1 The EB believe the following matters of broad interest to the membership should be addressed by a IASA conference:

  • Acquisition and exchange;
  • Documentation and metadata;
  • Resource discovery and access;
  • Copyright and ethics;
  • Preservation and conservation;
  • Research, dissemination, and publication;
  • Digitization of media content;
  • The work of sections and committees;
  • The direction of the Association and the profession;
  • Local scene, showcasing a range of AV archiving institutions, giving archiving a cultural context;
  • Training.

10.2 The IASA EB should solicit from the membership through the sections and committees and the open forums the various issues the membership feels should be addressed in future conferences. These can then be forwarded to future conference hosts and be developed as themes. As these themes and sub topics are agreed to the Conference Programme VP will use it as a basis for the Call for Papers. Possible keynote or other speakers may be suggested and approached. The Programme VP along with the local advisor and others delegated to work on the program, will be the ultimate arbiter of the final speakers/topic list.

10.3 The EB encourages diversity in the manner the content is delivered. A panel discussion is an excellent way to involve the audience and to get a range of experts debating, often, controversial issues. If a panel discussion is mounted it is recommended that there be no more than four panellists, plus a moderator, and that at least half an hour is set aside for audience questions and comments if the panel occupies a full session. A panel can take the place of a 30 minute paper but it must be strictly moderated.

10.4 Whilst the delivery of a paper by a third party is not encouraged there are times when this cannot be avoided. In such circumstances, the paper should be represented by someone with a stake in, or opinion on, the matter. In a sense it should be turned into a joint paper and the presenter should be able to enter into a discussion or answer questions from the floor rather than being a passive translator. The EB will also encourage innovative delivery methods. Developing technologies make it possible for a paper to deliver from another country for no more than it would cost to fly them there.

10.5 Parallel sessions:

Parallel sessions are often necessary in order to fit all the content. The program committee should consider very carefully the impact of creating parallel sessions and the placing of parallel sessions in the program. They need to analyze whose interests are being served by each session and how any clashes of interest can be minimized.

10.6 Poster sessions:

10.6.1 A “Poster Session” is a way of giving the opportunity for members who have issues or achievements of limited interest and that are not suitable for the formalities of a conference to communicate their message in an informal manner. The hard facts of their presentation are “published” on posters adjacent to where they will deliver their message or on hand-outs.

10.6.2 Poster sessions can run in parallel with the plenary sessions and possibly during break times. They will take place in a different venue to the plenary sessions and a number of posters may be delivered in the same room or space. (For more detail on Poster Sessions see What is a Poster Session?).