3. Conference Dates and Duration
3.1 Conferences are normally held at approximately 12 monthly intervals, usually mid-September, starting on a Saturday with the closed meetings, followed by the Section and Committee meetings on the Sunday, the main sessions from Monday through Thursday, and a follow up EB meeting on the Friday. (See Conference Business Plan)
3.2 Local conditions such as climate, holiday periods, location of conference may dictate other arrangements.
3.3 Joint conferences with other associations may also necessitate a change in the conference schedule. Overlapping should be avoided with other conferences considered attractive for IASA members such as AES conventions or the IBC.
3.4 It is recognized that some dates will almost certainly be difficult for some members (e.g. European and North American holiday seasons), but consultation between local organisers and the IASA EB will help to minimise such difficulties.
3.5 Conferences should not be held too close together. They need adequate preparation time and the membership needs to recover physically and financially between conferences.
3.6 The planning of the conference should start at least 18 months in advance. It is essential to have some information available at the previous conference and for the representatives selected by the EB to meet representatives of the local organising committee on this occasion. It has become customary for a representative of the organising committee of the following conference to make a brief presentation at one of the general assemblies.