6. Conference Structure

6.1 IASA’s approach:

IASA solo conferences are generally organized around a theme and selected sub topics. The main theme is determined with the local organizers and the EB. The Vice-President in charge of conference programmes should work with local organizers in arranging the conference programme. He or she may be assisted by other members of the EB, often the Secretary-General or President, as deemed appropriate. Normally after the responses to the initial Call for Papers have been received the VP will arrange the papers into logical groupings and discuss this with conference organizers and the EB assistants. The draft programme is normally reviewed by the EB at its mid-year meeting.

IASA conferences normally can be broken down into 4 days, made up of 16 90 minute time blocks:

  • One time block is devoted to the opening and the key note speech;
  • Two to the General Assemblies and the meeting with the sections and committee; and
  • Two for tours to local institutions;
  • Sessions.

There are ten 90 minute time blocks for sessions:

  • Each IASA conference has approximately thirty papers. A paper should run about 20 minutes with time for questions and discussions;
  • At the very least, one time block should be devoted to local papers;
  • If numbers of submissions permit, parallel sessions maybe held;
  • There are also training sessions to be organized that normally run parallel to the main session. (For more on program content see Section 10. For more on the conference agenda see Section 11. Conference Programme is an example of a conference programme.)

6.2 Joint conferences

A joint conference cannot be planned as simply as a IASA solo conference. No two associations’ internal structure will be the same. The sessions at joint conferences ideally should also be arranged along thematic lines. It may be that there will be a mixture of joint sessions and IASA oriented sessions to which all conference delegates would be invited. Emphasizing joint thematic sessions enables IASA members to see their concerns addressed in a larger context. Joint conferences require extensive planning and understanding of the other organizations conference arrangements.