The IASA Election Process is governed by the IASA Constitution. As such:
- In the year preceding the General Assembly at which the election of officers is to take place, the Executive Board shall appoint a Nominating Committee of three members. The Nominating Committee shall elect a chairman from among its members. Following its appointment the Committee shall circulate the membership requesting nominations for all offices, the nominations to be duly signed by a proposer, a seconder and the nominee. In the event that no nomination(s) has (have) been received for any office(s) eight months prior to the date of the election, the Nominating Committee shall itself seek a candidate(s) for that (those) office(s), the nomination(s) to be duly signed each by a proposer, a seconder and the nominee. The Committee shall then prepare a slate of all nominations, listing the nominations for each office in alphabetical order. This slate shall be mailed to the membership four months before the date of the election.
- The President shall not be eligible for nomination to a second consecutive term as President.
- The Chairman of the Nominating Committee shall preside over the elections at the General Assembly and shall not vote except to break a tie in the election of any Officer.
- Voting shall be by postal ballot. Full members should receive the ballot form four months before the General Assembly at which the election results will be announced. Members of the Association shall return their ballot papers in a blank sealed inner envelope. The inner envelope shall be enclosed in an outer envelope bearing the name and address of the voting member and sent to the Chairman of the Nominating Committee. It must be received by the Chairman of the Nominating Committee at least one month before the General Assembly. The Chairman of the Nominating Committee shall check whether the member is entitled to vote (cf Article III C of the Constitution). The ballot papers which have been accepted shall be delivered unopened at the General Assembly. Only members of the Nominating Committee are permitted to open the inner envelopes at the counting.
- Officers shall be elected by a plurality of the votes cast by members and the results shall be announced by the Chairman of the Nominating Committee at the General Assembly.
- In the event that there is only one nomination for any office, that nominee shall be deemed elected and the full membership informed four months before the General Assembly at which the election results will be announced. Otherwise voting shall be by postal ballot (cf Para B.2.).
C. Terms of Office
Officers shall assume office at the end of the General Assembly in which the election is held and shall retire at the end of the General Assembly three years following their election.
The Officers are to serve as voting members of the Executive Board. In addition, Officers will perform the following duties and other duties stipulated elsewhere in the Constitution and By-Laws.
- The President: to act as chief executive officer of the Association.
- Vice Presidents: to serve as general advisers on Association business and one of the Vice-Presidents or the Past President, on the decision of the Executive Board, to act as the chief executive officer in the event of the President's inability to serve. Moreover, each Vice-President undertakes duties determined in agreement with the Executive Board.
- Secretary-General: to prepare agenda and record minutes for Executive Board meetings and General Assemblies, to prepare and co-ordinate annual conferences and inter-conference Executive Board meetings, to maintain communications with committees and national branch executive officers, to co-ordinate the work of the secretariat as it affects membership, to attend to correspondence as directed by the President, and to maintain relations with bodies IASA is affiliated to or who may affiliate with IASA.
- Treasurer: to prepare the annual budget for the approval of the Executive Board, and to keep an accurate record of income and expenditure.
- Editor: to edit and publish the Association's publications.
- Past President: Ex officio member of the Board with voting rights, to provide continuity and to undertake duties determined in agreement with the Executive Board.