| |
Cost |
100 |
180 |
250 |
Comments |
| Expenditure |
|
|
|
|
|
| Conference publication |
€10 |
€1,000 |
€1,800 |
€2,500 |
Optional - notional unit cost price to organisers |
| Conference delegates' bags @ |
€5 |
€500 |
€900 |
€1,250 |
|
| Conference dinner |
|
|
|
|
|
| Food and drink @ |
€50 |
€3,750 |
€6,750 |
€9,375 |
Usually catering is part of the deal with the venue |
| Venue hire |
|
€2,000 |
€2,000 |
€2,000 |
Price depends on how prestigious |
| Transport (coach loads of 60) @ |
€275 |
€550 |
€825 |
€1,100 |
Assume 75% take up for conference dinner |
| Opening reception |
|
|
|
|
|
| Accommodation |
|
€0 |
€0 |
€0 |
Assume no charge by host organisation |
| Food and drink (per person) @ |
€12 |
€1,200 |
€2,160 |
€3,000 |
Assume 100% take up |
| Security |
|
€0 |
€0 |
€0 |
Assume no charge by host organisation |
| Visits & excursions (coach transport) |
|
|
|
|
|
| Visit 1 |
|
€350 |
€ 350 |
€350 |
Assume 1 coach per destination and variety of distances |
| Visit 2 |
|
€150 |
€150 |
€150 |
|
| Visit 3 |
|
€200 |
€200 |
€200 |
|
| Visit 4 |
|
€200 |
€200 |
€200 |
|
| Printed programme |
|
|
|
|
|
| Printing |
|
€4,500 |
€4,500 |
€4,500 |
|
| Design |
|
€250 |
€250 |
€250 |
|
| Ticket and misc printing |
|
€50 |
€50 |
€50 |
|
| 4 days hire of Conference Rooms |
|
|
|
|
|
| Hire 22-25/9 @ |
€1,740 |
€6,960 |
€6,960 |
€6,960 |
Institutional host may be able to provide this free of charge |
| Coffee and tea (per person per day) @ |
€2.60 |
€1,040 |
€1,872 |
€2,600 |
|
| AV equipment hire, etc. @ |
€100 |
€400 |
€400 |
€400 |
notional daily rate including wi-fi in all lecture theatres |
| Sundry costs |
|
€500 |
€500 |
€500 |
Hire of printers etc. for delegates' facilities room. Exhibition equipt. etc |
| Stationery; names badges & other sundries for delegates |
€5 |
€500 |
€900 |
€1,250 |
|
| Registration forms etc |
€0.30 |
€30 |
€54 |
€75 |
|
| Stage banners etc |
|
€150 |
€150 |
€150 |
|
| Contingency 10% |
|
€2,428 |
€3,097 |
€3,686 |
|
| Total expenditure |
|
€26,708 |
€34,068 |
€40,546 |
|
| Income |
|
|
|
|
|
| Registration fees @ |
€100 |
€10,000 |
€18,000 |
€25,000 |
|
| Hire of commercial exhibition space |
|
€2,000 |
€2,000 |
€2,000 |
Notional |
| Closing dinner tickets @ 75% take up |
€25 |
€3,333 |
€6,000 |
€8,333 |
Subsidised by registration fees and other income |
| Total income |
|
€15,333 |
€26,000 |
€35,333 |
|
| Sponsorship target |
|
€11,374 |
€8,068 |
€5,212 |
|
